Introduction
Sourcing AR ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or use our services.
Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access the site or use our services.
Information We Collect
We collect information that you provide directly to us, including:
- Contact Information: Name, email address, company name, and any other information you provide when filling out our contact forms or demo booking requests.
- Business Information: Industry type, invoice volume, and business requirements shared during consultations.
- Client Financial Data: When you engage our services, we may access invoice data, payment records, and customer contact information necessary to perform AR management tasks.
- Communication Records: Records of our communications with you and your clients on your behalf.
How We Use Your Information
We use the information we collect for the following purposes:
- To provide, maintain, and improve our AR management services
- To respond to your inquiries and fulfill your requests
- To send you information about our services, including trial offers and updates
- To communicate with your clients on your behalf for invoice submission and payment collection
- To analyze usage patterns and improve our website and services
- To comply with legal obligations and enforce our terms of service
Data Security
We take the security of your data seriously and implement appropriate technical and organizational measures to protect your information, including:
- Encryption of sensitive data in transit and at rest
- Regular security assessments and updates
- Access controls limiting data access to authorized personnel only
- Secure data storage with regular backups
- Employee training on data protection and confidentiality
Client Confidentiality
As a financial services provider, we understand the sensitive nature of the information you entrust to us. We maintain strict confidentiality protocols:
- All employees sign non-disclosure agreements
- Client data is never shared with third parties without explicit consent
- We do not use your data for any purpose other than providing our services
- Upon termination of services, client data is securely deleted upon request
Cookies and Tracking
We use cookies and similar tracking technologies to enhance your experience on our website. These include:
- Essential Cookies: Necessary for the website to function properly
- Analytics Cookies: Help us understand how visitors use our website
- Marketing Cookies: Used to deliver relevant advertisements (if applicable)
You can control cookie preferences through your browser settings.
Third-Party Services
We may use third-party services for:
- Website analytics (e.g., Google Analytics)
- Email communication services
- Customer relationship management
These third parties are bound by their own privacy policies and our data processing agreements.
Your Rights (GDPR Compliance)
If you are a resident of the European Economic Area (EEA), you have certain data protection rights:
- Right to Access: Request copies of your personal data
- Right to Rectification: Request correction of inaccurate data
- Right to Erasure: Request deletion of your personal data
- Right to Restrict Processing: Request limitation of data processing
- Right to Data Portability: Request transfer of your data
- Right to Object: Object to processing of your personal data
To exercise these rights, please contact us at send@sourcingar.com.
Data Retention
We retain your personal information for as long as necessary to fulfill the purposes outlined in this privacy policy, unless a longer retention period is required by law. Client service data is retained for the duration of our engagement and for a reasonable period thereafter for legal and audit purposes.
Changes to This Policy
We may update this privacy policy from time to time. We will notify you of any changes by posting the new privacy policy on this page and updating the "Last updated" date.
Contact Us
If you have questions or concerns about this privacy policy or our data practices, please contact us at:
- Email: send@sourcingar.com
- Subject Line: Privacy Inquiry